Too Busy to Work on the Company
Often small business owners find themselves too busy to closely monitor the inner workings of their company. Consciously and /or unconsciously they realize that many of their processes may be time consuming and inefficient, causing frustrations for their team and a host of other problems. Often they say that to overcome your frustrations “We need to hire a consultant but that would be too expensive” So the status quo continues, week after week, month after month, year after year working inefficiently and degrading the company. And, the ensuing frustrations of the team keeps building up.
With out taking the time to make a change, nothing will change. Take the time and honestly look at yourself, your company and you will see what changes could overcome your frustrations. It takes time. It takes effort. It takes planning. Get started today!
Doing it, doing it, doing it: on top of doing your best for your clients there is always something to do in an office; there’s never seems to be any time to think. Does this sound familiar? Looking for work, doing the work, solving problems, dealing with staff, dealing with banks, billings, collections and numerous other time consuming daily tasks take up all your time. There is not enough time at the office to complete the tasks, so you work weekends and evenings robbing your family of your time and robbing yourself of time for relaxation and enjoying life.
- Question: did you ever think that some of these tasks could be made more time effective and giving you back time to spend on design or spend more time with your family or on your hobbies?
- Question: did you ever thing that some of these tasks could be delegated to someone else, freeing up your time?
- Question: what are the tasks in your business that need you? How do you know? How do you decide?
You must set aside time to consider these questions and think about how the tasks at your office could become more time effective, more systematic and less confusing, better serving of clients, more fun, and easier.
When you do this kind of thinking you are “working on your company” and therein lies the potential for your success. To reorganize your office to make it more effective, you will need to take time to do strategic planning. If you continue to “work in your company” you are just like any other another employee: nothing will ever change but when you “work on your company“ you take a look at it and see how it could be better, efficient, and give better service. As a result you will have more personal time to do with as you choose.
As you make the effort to work on your company, don’t expect immediate return. The time you spend doing this work is not billable, you will not get paid and you may have a difficult time to persuade your team to make changes to their processes. However, with perseverance you will learn to tackle and overcome all the obstacles that stand in the way of your success.
As your office begins to make this transition you see the potential everywhere along road for continuous improvement and success you never dreamed possible. Small successes, to begin with, will be an incentive to keep going.
So how do you begin? What is the process?
1. List the major frustrations in the office - that is, items you know would help you and your team in their work.
2. Identify the cause of the frustration. Take an honest look at the root cause – it may be you.
3. Deliberate on potential solutions. Make a list of all the things you could do to overcome the frustration and eliminate it or minimize it.
4. Choose a solution, the one that could have the greatest impact on the frustration.
5. Develop an action plan and feasible time line for this transition to take place.
6. As the transition takes place, evaluate progress and adjust the plan as required.
7. Once the transition is made and deemed to be successful record the steps; there may be lessons learned that could be applied to other frustrations. On the other hand, sometimes your initial solution may not solve the problem. Do not despair! Either adjust your solution or try one of the alternate solutions, which you outlined in the process.
Throughout these transformative steps, keep your team up to speed, and enlist their help in this transition. Once completed, the team can then celebrate this transition and another step towards a successful company.
In doing the above, you strengthen your leadership & become the entrepreneur.